🎖️Attendance Badges for Hosts
Hosts can record who attended a meetup and give every attendee an attendance badge. Attendance is taken with a rotating QR code, a 20-minute link or by adding wallets by hand, and every check-in is written to Hedera.
🛠️ Getting Set Up
📅 Start from a meetup. Badges are only available for events of the Meetup type, which includes X Spaces. Submit one if it isn't on the calendar yet.
📩 Ask to issue badges. On the event's page, find the Attendance Badge panel and press Request to issue. You can add a message of up to 500 characters. This is separate from who hosts the event.
✅ Wait for approval. An admin reviews the request. Each event can have one approved badge issuer.
🎖️ Your badge is created. Once approved, it appears in your Profile with your hosted badges, and the event's Attendance Badge panel shows you a Manage badge button. Its title, description and image are those of the event, so to change them you edit the event.
🚪 Open attendance. On the badge page (from Manage badge or your Profile), press Open attendance to reach the check-in dashboard at
hash-ly.com/checkin/<event>.
💡 The check-in dashboard only opens for the approved issuer and admins.
📱 Taking Attendance
The dashboard has three tabs. Use any mix of them: each wallet can check in once per event, whichever way it arrives.
✏️ Manual
Type an attendee's account ID (0.0.xxxxx) and press Add attendee. Useful for people who couldn't scan the QR code or open the link.
🔲 QR
The dashboard shows a large QR code that changes every 60 seconds, with a countdown. Put it on a screen or projector at the venue.
📷 Attendees scan it with their phone camera.
🔗 It opens the event's check-in page with the current code already filled in.
👛 They connect their wallet and press Confirm Attendance.
⏰ A code is accepted during its own minute and the one after, so a photo of the screen can't be reused later. If it has expired, attendees see Code Expired and scan again.
🔗 Link
Press Generate attendance link to create a URL that works for 20 minutes. Share it in a chat, a voice call or an X Space. Attendees open it, connect their wallet and confirm. Regenerate revokes the current link and starts a new 20-minute window, and only one link is active at a time.
⛓️ On-Chain Records
Every check-in, whether by QR, link or manual entry, is written to the attendance topic 0.0.10300837 with the wallet, the event and a timestamp. After checking in, the attendee sees the record's sequence number (On-chain record: HCS #…). The format is in On-Chain Records (HCS).
The dashboard's attendee list shows everyone who has checked in so far.
🔒 End the Event
When attendance is complete, press End event and confirm.
🎖️ Every wallet on the list earns the badge.
🚫 No more check-ins are accepted, by manual entry, QR or link.
🔗 Any active link stops working.
⚠️ It can't be undone.
After that the dashboard is read-only and shows the final attendee list.
💎 Why Badges Matter to Attendees
⚡ Each badge adds 100 XP to the attendee's total, in the season when the host ended the event.
🎯 Badges count toward the season missions Badge Holder (1 badge, 300 XP) and Badge Collector (3 badges, 1,000 XP).
🔗 Each check-in is a public record on Hedera that anyone can verify.
Badges are recorded by Hashly when you end the event: nothing is minted or sent to attendees' wallets, and they don't need to associate any token. Older badges were minted as NFTs and airdropped; those still count for the wallets that hold them. More in Attendance Badges.
💡 Tips
🖥️ In person: keep the QR tab on a big screen for the whole event.
🎙️ Online or on X Spaces: use the 20-minute link and post it while people are in the room.
✏️ Someone couldn't check in? Add their account ID by hand before you end the event.
⏳ Don't end the event early. Once it's closed, nobody else can be added.
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